The Electronic Media Status (EMS) software allows status detail to be collected from multiple electronic trading partners and loaded into an extensive database residing on the IBM® AS/400. From this database, the status detail can be used to generate comments to an existing patient information system. Our company has written interfaces for several patient information systems including McKesson® Series, Keane® First Coast Systems, and Siemens® MedSeries.
There are several benefits of status processing on the AS/400:
1. The software resides on the same AS/400 platform used for the patient information system; therefore, no additional interface engines or downloads are necessary.
2. Data elements which are required for posting may be written directly to the patient information system's AS/400 database.
3. As status detail is posted, notes and comments may also be written to the patient information system residing on the AS/400.
4. Security which is being used for the existing patient information system and the AS/400 may also be utilized for this system.
5. Programs and procedures for the software may be accessed from existing menus or desktops.
6. Additional networks are not required; existing AS/400 workstations are utilized.
7. Due to the extensive storage capabilities of the AS/400, large amounts of history may be stored in the database.
None of my electronic payers are the same, how are my status responses translated?
The method used to receive the status files may be customized for each payer. In addition, each electronic payer utilizes a separately maintained translator. This detail may be translated using ANSI X12 276/277/837/997 EDI standards.
How is the status detail posted to my patient information system?
The status detail received is posted to the patient information system from a prompt which allows selection of specific active files. The payers contained in each payment file received are compared against a translation file and the appropriate posting information is determined. As the status detail is posted, it is updated with a posted flag and given a unique date-and-time stamp. These posted records remain in the database. The interface to the patient information system will post comments. The status notes include:
1. Intermediary number and name
2. Payer number and name
3. Payer document control number
4. Payment amount and date to be paid
5. STC segment codes and descriptions
How do I display the status detail?
Maintenance modules are provided with the EMS software. Either number or name may be used to access any of the status detail which has been received. Information which was used for posting may be displayed. In addition, the segment detail for all status responses received is also stored within these records. In addition, a hot key is provided which allows access to the patient information system.